Wakefield & District MAG

Minutes of the 12th ANNUAL GENERAL MEETING

Held at 8:00pm on Wednesday 15th January 2014, at the Grey Horse, Kirkgate, Wakefield

1) Welcome by chair and introduction of Yorkshire Region / National Observer

Steve Travis, Branch Chairman & Rep opened the meeting at 20:10 hrs. Andy Foody, Huddersfield MAG & WY MAP Director in attendance as Region observer.

All members in the branch area had previously been notified via the December 2013 mailshot (emailed or posted), of the date, time, venue and agenda for the 2013 AGM. The details of the AGM were also publicised in The Road magazine, on the branch website (wakefield.mag-uk.org) and the MAG website (www.mag-uk.org)

2) Apologies

Apologies received from Wayne Rooney (Yorkshire Regional Rep) & Mick Culpan for non-attendance at the AGM

3) Minutes of previous AGM and matters arising

The minutes of the previous AGM (for the 2012 year), held on Wednesday 9th January 2013 were circulated. These minutes had also been published on the branch website following the 2012 AGM. The minutes were Proposed (Justine Travis) and Seconded (Chas Milner) and voted on by all meeting attendees as being a true and accurate account of that meetings proceedings.

No Matters Arising

4) Committee Reports

Reps Annual Report for 2013


Covered in Finance Officers Report







Another excellent year for the branch. Reversed our downward membership trend & hugely increased our fund raising for the MAG fighting fund. Meeting attendance has remained strong throughout the year and the majority of meetings have around 20 members in attendance. We have remained very active, and packed an awful lot of activities into the year and laid on some very successful events. A huge thanks to all our meeting regulars and all those who have supported the branch in all our activities. Hip Hip .. Hooray.

Steve Travis, Branch Rep

Finance Officer Report - Financial Report & Audited Accounts for 2013

£1266 income, £1272 expenditure. End balance £742.

Break even over the year so it shows our donations are exactly right.

The biggest contributor is back to the weekly raffle, raising just under £650.

Events raised £550 this year - the auction £425 and the quiz night £100, charity donations from the auction of £150 were made (Hospice, Air Ambulance, NABD).

Donations totalling £1,300 were made to Yorkshire Region.

Branch costs to run were £65 for mailshots etc, includes Test Pass and flowers.

Further Donation to Yorkshire Region to be agreed after Auction, but anticipate Auction income plus £500 from funds.

Justine Travis, Finance Officer

Auditors concurred - Ian Whittaker, Martin Burgess

Deputy Rep Report

Chas Milner, Deputy Representative

Clubs Liaison

Continued to update various websites with MAG events

Eddie Johnson, Clubs Liaison Officer

Press Officer

Publicised events to Real Radio, Wakefield Express, and advertised upcoming auction. Barnsley contacts with press and it was agreed that as it was our catchment for events Sharon should get in touch.

Sharon Scott, Press Officer

Political Officer

Main drive has been to gain access to bus lanes following the changes in London. After much chasing the council has responded and the response was read out - to summarise the council cannot act at the moment for legal reasons but has promised to give it further consideration in due course.

Ian Whittaker, Political Officer

Andy Foody fed back that Leeds MAG had been promised favorable consideration for bikes in bus lanes after the Tour de France.

Products Officer

Ladies and Gentlemen (I use the term loosely)

This is my last and probably my shortest Products Officers report ever (pause for cheering and whooping to subside). 2013 has been a somewhat slow year for products sales generally which is a little disappointing considering the new ranges and colours that were implemented. However on a positive note our stock has increased from 2012 but its buying and selling price has decreased due to negotiating more favourable rates from our suppliers and the savings being passed on to our members. We decided to hold certain items in stock so they may be displayed at our bike show and at any other we were invited to but I am not convinced this had any effect on sales and would suggest that we reverse this decision and sell off our existing stock as and when the opportunity arises. I am happy to report a small profit on product sales this year which was helped by our supplier not charging for goods incorrectly supplied but this was adversely affected by the return of items ordered incorrectly and taken into stock.

Stock Value 2012 = £283.59 Stock Value 2013 = £329.72

My notice of resignation from this post is given below please note I will not be standing for re-election. Resignation. Abridged version:

May I give formal notice that I will not be seeking re-election to the post of Products Officer at our forthcoming AGM. I have given this some thought and have decided it is time for me to step aside and give someone else the opportunity of a committee post, I feel in order to carry things forward we need a 'new broom' to sweep away current practice and make improvements in this area. Therefore I feel I have taken things as far as I can and it is time for someone else to give it a go, hopefully this may provide our membership with new merchandise and options to purchase goods that have not occurred to me. I think the transition from myself to the next Products Officer should be very smooth and stress free as I have everything in good order, and all necessary forms and documents in place which can be easily passed on, I will of course provide any assistance if and when required.

I wish the next Products Officer every success whoever he or she may be and thank you all for giving me the opportunity to serve our region in this capacity for so long.

Mick Culpan, Products Officer

The meeting asked that there be a vote of thanks for the work Mick has done over the year and for leaving with the products in such a good position. P: Ian Whittaker S: Martin Burgess. Carried

Rideout Coordinator's Report

2013 was my first year as Ride-out Co-ordinator and despite some minor navigational issues in the earlier stages due to my inability to programme my Sat-Nav correctly, I think I can safely say we have had some very enjoyable rides and visited a few new destinations. I have tried to break away from the more usual routes and concentrate more on riding off the beaten track and explore minor roads which are infinitely more interesting and challenging than boring old dual carriageways with mile after mile of unchanging scenery. I think this policy seems to have been universally accepted and appreciated judging by the favourable comments and feedback I have received from the participants. After some initial reservations about the change of start point to the Redbeck café and the earlier start time, I believe everyone is now more than happy with these changes and I propose we carry this on into 2014. I would like to thank all those who took part and made the weeks of planning and test rides all worthwhile. In particular I would like to thank Chas who volunteered to be back marker and ensured no one was left behind and also for administering the ride-out raffle which is always a popular interlude. I must also thank Tracy who provided inspiration for some of the rides and volunteering to lead on a couple of occasions.

All the ride-out's reports are on our web site and if you didn't have chance to join any may I suggest you have a read and see what you missed.

I would be honoured to serve for another year in this post subject to being proposed and seconded and elected according to our constitution as I have a few ideas already but would welcome any suggestions.

However if someone else would like a chance to organise this year's ride-outs then I will happily withdraw my nomination and be pleased to offer any assistance to whoever else is elected.

Thank you

Mick Culpan, Rideout Coordinator

Social Committee

They apologised for not being very active in 2013 but have started 2014 off with organising a trip to Blackpool for the Annual MAG AGC. More plans for 2014 in progress.

Cath Parker and Lorna Jaques, Social Committee

MAP Consultative Committee Representative

All meetings attended and various issues brought back for discussion.

Steve Travis, MAP Consultative Committee Representative

Eddie Johnson, MAP Consultative Committee Representative (Deputy)

Fund Raising Officer

Chas Milner, Fund Raising Officer

Membership Secretary

Covered in Reps Report


Kept updated over the year and lots of hits show it is well used

5) Election / Re-election of branch officers for 2014

The following officers were elected / re-elected onto the 2014 branch committee, unanimously in all cases:

6) Motions

None submitted. Motions invited from the floor but group agreed it had been a cracking year, helped by the weather, and the lack of motions indicated we were doing things right and no need to change anything.

7) Objectives and branch development plan for the forthcoming year (2014)

Agreed after debate and discussions:

8) Presentation to branch heroes

Awards were presented for the branch heroes of 2013, based on points accumulated by members for attendance/participation in MAG/Branch events over the course of the year.

Our branch heroes for 2013 were:

9) Any other business

Blackpool accommodation (for Wakefield MAG trip to the AGC in april) has been booked - £25 p.n. with garaging for the bikes.

Warehouse 23 donated 4 tickets to the raffle and offered Wakefield MAG ticket discount (£2 off) if bought through Wakefield Rep.

10) Date of Next AGM

The date of the next AGM was set for Wednesday 14 January 2015

The meeting closed at 22:15 hrs.

Observer stated he had found it a professional meeting with a nice social element.

Steve Travis
Wakefield MAG Rep